Public Records Requests

Town of Yarmouth

Guideline for Public Records Request Records Access Officer (“RAO”): Town Clerk, Philip Gaudet; Phone:_ 508-398-2231 Ext. 1216 Email:  pgaudet@yarmouth.ma.us Address: 1146 Route 28, South Yarmouth, MA 02664 Public Records Available in the Town:

​Please email all requests to pgaudet@yarmouth.ma.us

​ Subject to statutory exemption, the following documents maintained by the Town will be made available upon request pursuant to the requirements of the Public Records Law: all books, papers, maps, photographs, recorded tapes, financial statements, statistical tabulations, or other documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee of any agency, executive office, department, board, commission, bureau, division or authority of the Town or any person, corporation, association, partnership or other legal entity which receives or expends public funds for the payment or administration of pensions for any current or former employees of the Town. • Examples of Public Records held and maintained by the Town are as follows: Minutes from meetings, applications, submissions to boards and committees, town financial information, town correspondence, bylaws, policies regulations, business certificates, permits, licenses and contracts. • Examples of Pubic Records NOT held by the Town; Certificates of Organization or Incorporation maintained by the Massachusetts Secretary of State’s Office, deeds, or court records. How to make a public records request: A person may make a public record request by the following means: 1. orally in person to the RAO; 2. in writing delivered to the RAO; or 3. delivered to the RAO via first class mail, electronic mail or facsimile. Please note by clicking the button below, you may complete a form and submit a request. The RAO will respond to the Public Records Request and advise the requester of any cost associated with producing same, if any, and the time by which the response will be provided. FEES: 1. Paper copies: $.05 per page. 2. Time to prepare and compile documents: Over two hours, $25 per hour.